PropOps for
Real Estate Investment Managers
We bring your operational data back to you and provide user-friendly live views based on at least daily updated data.
PropOps for REIM
Unlock the Value of Your Data.
Implementing PropOps significantly enhances the quality and timeliness of your data, reducing discounts during valuation and sale processes.
PropOps Connect
Integration with Service Provider Systems
Data aggregation and homogenization directly from service provider systems.
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Connection to service provider systems
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Continuous monitoring of data flows
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Tamper-proof and audit-compliant data storage
PropOps Comply
Your Portfolio Maintained Like a Service Book
With PropOps Comply, configure PropOps precisely to meet your asset management requirements.
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Monitored compliance
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Automated operational documentation
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Systematic tracking of deficiencies
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Active service management
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Centralized data repositories
Benefits of Using PropOps
PropOps is a data hub tailored for asset management—simple, transparent, efficient.
Shift in Data Sovereignty
Transfer of operational data control to the property owner
Up-to-Date Data and Document Base
Portfolio-wide, transparent, and current data and documents
Maintenance and Inspection Protocols
Aggregation and archiving from service and inspection companies
Automatic Tracking
Automated, personnel-independent tracking of maintenance, repairs, and other activities with immediate feedback
Service Provider Benchmarking:
Transparent and comprehensible benchmarking of service providers
Customized Software Routines and Dashboards
Tailored to investors (e.g., deficiency tracking from inspection reports)
No Manual Entries
Eliminates manual input, reducing error susceptibility
Data Utilization
Easy and reliable data processing for ESG evaluations and strategies, cost optimization, and budget planning
Implementing PropOps in Your Organization
The rollout of software is often the most sensitive moment in the entire project. Thanks to our many years of experience, we reliably accompany you through this process and tailor the introduction to the requirements of your organization. Typically, we distinguish three implementation scenarios that have proven successful in practice for the successful implementation of PropOps.
Implementation Scenario 1
Functional Strategy
"One step at a time" is certainly not the wrong approach. In this scenario, PropOps connects the service providers to PropOps Connect and issues the corresponding checkbooks in PropOps Comply. The first focus is on documenting inspections and maintenance, the second on the comparison between planned and completed tasks and their respective inspection and maintenance schedules, and finally, on deficiency tracking.
It is already a significant step to have an overview of all maintenance and inspections across the portfolio. And this already in the planning phase. The corresponding bot in PropOps Comply monitors adherence to schedules and the agreed documentation.
Only with the comparison of actual and planned maintenance and inspections, based on identified duties, does a comprehensive picture of the compliance of your building operations emerge. Gone are the days of outdated Excel lists with color-coded cells. The inspection bot automatically links tasks with duties and highlights weaknesses.
Duties do not end with completed maintenance and inspections. Deficiencies must be identified and rectified within a specified timeframe, with proper documentation. With PropOps' own deficiency tracking bot, this becomes transparent and manageable.
Implementation Scenario 2
Organic Strategy
If there is no time for a functional rollout of PropOps Comply because the need is more urgent, the introduction can be done based on the priority of objects and sub-portfolios. In this approach, the checkbooks are gradually unlocked in PropOps Comply to address the most critical pain points, for example, before or after an audit or during a due diligence phase. Afterward, issues in specific clusters are addressed, and finally, the entire portfolio is covered.
Sometimes, it’s necessary to focus on specific individual assets in order to address the most significant challenges in a concentrated manner. Only after that can the digitalization strategy be tackled.
The coverage of entire portfolios can also be done gradually. Sometimes it makes sense to create clusters based on service providers, funds, or focus on a specific sub-portfolio, or even rollout by region.
In the end, the entire portfolio is clearly organized in PropOps. All stakeholders have a shared data foundation to work towards the set goals in building operations.
Implementation Scenario 3
Qualitative Strategy
Sometimes things are not that simple. That’s why PropOps has experienced partners by your side to help you achieve your operational goals with confidence. Whether you envision a checkbook-driven, checkbook-maintained, or even checkbook-inspected portfolio.
PropOps Playbook
For Addenda and New Tenders
PropOps provides its clients with a comprehensive work package that facilitates the integration of PropOps into FM tenders and contract documents. The goal is to ensure the complete, electronic, and automated provision of service documentation.